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Withdrawal and Refund

Tuition:

Any student who chooses to withdraw from one or more classes is required to notify the Office of the Registrar in writing. If the notice of withdrawal is mailed to the registrar’s office, the postmark on the envelope will be used as the withdrawal date. If the notice of withdrawal is faxed or emailed to the registrar’s office ( This email address is being protected from spambots. You need JavaScript enabled to view it. ), the date the notification was received will be used as the withdrawal date. The tuition refund will be calculated according to the student’s withdrawal date or date of notification (whichever is later) and the tuition refund schedule. Failure to inform the registrar’s office makes the student ineligible for a refund. A student’s failure to attend classes does not constitute notice of withdrawal. Any student who is suspended or dismissed by the College shall not be entitled to any refund of tuition. If the administration cancels or withdraws a class, all tuition paid by the student for that class will be fully refunded.

Fees:

Fees are not refundable except as noted above.

Books and Supplies:

Receipts must accompany all returns for a refund. Not all items are eligible for refund. See the bookstore for details.

Administrative Withdrawals:

When classes are administratively withdrawn from the schedule, students enrolled in courses at the time of withdrawal will be given full refund of tuition and the fees that are associated with that class. When withdrawal from a class is for misconduct, the percentage of refund is at the discretion of the chair of the Judicial Committee based on the situation and/or circumstances.

Tuition Refund Schedule:

It is the student’s responsibility to drop a course by published deadlines.

  • Courses of 10-12 Weeks:
  • 100% refund – within the first 10 days of the term

    50% refund – during days 11 through 21 of the term

    Full tuition charged – starting day 22 of the term

  • Courses of 6 Weeks:
  • 100% refund – from the date of registration through the first week of classes

    50% refund – through the second week of classes

    Full tuition charged – after the third week of classes

Return of Title IV Funds:

When a student withdraws or ceases attendance during a payment period or period of enrollment, federal law mandates the amount and procedures for the return of Title IV funds. When a student withdraws, the College calculates how much of the Title IV grants and loans the student has earned for the payment period or period of enrollment as of the date of withdrawal. A withdrawal is considered to have occurred on the date the student notifies the office of the registrar of his/her intent to withdraw. The amount of assistance that a student is responsible for returning is calculated by subtracting the amount of unearned financial aid that the College is required to return from the total amount of unearned Title IV financial assistance to be returned.

Calculation Information:

A pro-rata schedule is used to determine the amount of Title IV funds the student has earned at the time of withdrawal. After the 60 percent point in the payment period or period of enrollment, a student will have earned 100 percent of the Title IV funds they were eligible to receive.

The percentage of the payment period or period of enrollment completed is the total number of calendar days in the payment period or period of enrollment for which the assistance is awarded divided into the number of calendar days completed in that period as of the date of withdrawal.

If, based on the calculation, the student has earned less than the amount of Title IV funds disbursed, the unearned funds must be returned. The College must return the lesser of:

  • the amount of Title IV funds that the student has not earned, or
  • the amount of institutional charges that the student incurred for the payment period
  • or the period of enrollment multiplied by the percentage of Title IV funds that was not earned

The student (or parent, in the case of a PLUS loan) must return or repay, as appropriate:

  • any Title IV loan funds in accordance with the terms of the loan
  • the remaining unearned Title IV grant funds (not to exceed 50 percent of the grant owed) as an overpayment of the grant

Returns are calculated according to applicable federal laws. All returned funds will be issued by the accounting department after the College has determined that the student has withdrawn and applicable return calculations have been verified.

Financial Aid Programs Refund Sequence:

Unearned funds returned by the College or the student must be credited to outstanding balances on Title IV loans made to the student or on behalf of the student for the payment period or period of enrollment for which a return of funds is required. Those funds must be credited to outstanding balances for the payment period or period of enrollment for which the return of funds is required in the following order:

  • Unsubsidized Federal Stafford loans
  • Subsidized Federal Stafford loans
  • Unsubsidized Federal Direct Stafford loans
  • Subsidized Federal Direct Stafford loans
  • Federal Perkins loans
  • Federal PLUS loans received on behalf of the student
  • Federal Direct PLUS loans received on behalf of the student

If unearned funds remain to be returned after repayment of all outstanding loan amounts, the remaining excess must be credited to any amount awarded for the payment period or period of enrollment for which a return of funds is required in the following order:

  • Federal Pell grants
  • Federal SEOG program aid
  • Other grant or loan assistance authorized by Title IV of the Higher Education Act

Refund Disbursement:

Refunds are calculated from the date of withdrawal from the College. All refunds will be issued by the fiscal officer within 30 days after the College has determined that the student has withdrawn.